Start with where the vehicle stands now, not simply the nearest hotel, station or office. Give the street, full postcode, building name and a map pin if it helps. If the log book address is elsewhere, keep the actual collection address separate in your message.
In a managed building, ask for the vehicle entrance and the person who can authorise removal. Include the bay number, level and how the barrier is opened. A receptionist giving directions to the front door is not necessarily describing a route a collection vehicle can use.
Explain any deadline honestly: a tenancy ending, a garage handover or a car-park booking expiring may affect coordination, but does not create an immediate collection guarantee. We confirm availability and the agreed collection window for your address.